We provide end-to-end procurement support for electromechanical equipment (e.g., industrial motors, pumps, valves, machine tools) and kitchen equipment (e.g., commercial stoves, ovens, refrigeration units), covering both standard market purchases and customized requirements. Our process is rigorous, transparent, and designed to safeguard your interests:
Risk Control: Payments are tied to production progress and quality inspection results to ensure fund security.
Transparency & Efficiency: Dedicated project teams provide real-time updates via photos, videos, and video calls, allowing you to remotely monitor the entire process.
Professional Expertise: Industry-specific control points are implemented in supplier selection, production monitoring, and quality inspections.
Clear Cost Structure: Payments are staged, with detailed accounts and no hidden fees.
Our service consists of six core stages. On-site client visits to China are optional, recommended for in-depth collaboration or high-value orders.
Objective: Clarify procurement needs and establish a project team to prepare for sourcing and inspections.
Information Exchange & Requirement Confirmation
Clients provide:
Core requirements & application scenarios: Equipment list, intended use (e.g., hotel central kitchens, school cafeterias, food factories).
Technical & site requirements:
Technical parameters: voltage, frequency, power, water/gas/steam specifications, production capacity, performance metrics.
Material & workmanship standards: e.g., 304 stainless steel thickness, surface treatment.
Site layout constraints: installation plans, equipment dimensions, aisle spacing.
Compliance & quality standards: CE, UL, ISO9001, NSF certifications; third-party inspection expectations.
Visual references: Images, videos, samples, color, or logo requirements.
Our Action: Establish a dedicated project team to confirm all details via WhatsApp or other channels.
Objective: Screen suppliers and obtain preliminary quotations through sourcing or on-site inspections.
Supplier Selection & Preliminary Quotation
Our Action: Source from our qualified supplier database, verify capabilities and credentials, and provide a comprehensive quotation report including unit prices, minimum order quantities, and technical compliance.
[Optional] On-site Client Visit & Negotiation
Timing: After 2–3 top suppliers are shortlisted.
Our Action:
Plan efficient factory/market visit routes.
Project manager and technical translator accompany the client to assess production capacity, craftsmanship, and product quality.
Confirm or seal samples on-site to expedite decision-making.
Supplier Finalization & Order Placement
Objective: Confirm final supplier and order details.
Our Action: Assist communication with the supplier and accompany the client to pay the deposit.
Objective: Sign contract, initiate production, and complete first payment.
Procurement Confirmation & Contract Signing
Our Action: Draft and sign the procurement contract, specifying specifications, standards, delivery, and payment terms.
Invoice Issuance & First Payment
Our Action: Issue first invoice.
Client Payment via bank transfer:
Product cost: Paid to factory through our escrow to ensure security.
First service commission: Agreed percentage of total service fee (usually 50–100%).
Order Processing & Production Follow-Up
Our Action: Pay factory, issue production order, provide regular progress reports (plans, key milestone photos).
Market purchases: After final payment, consolidate goods to unified warehouse.
Objective: Ensure product quality and prepare for shipment consolidation.
Quality Inspection (QC)
Timing: After production completion or consolidation in warehouse.
Our Action: Professional QC team inspects:
Electromechanical equipment: Functional testing, operational performance, insulation, appearance, manuals.
Kitchen equipment: Material, functionality, welding, cleanliness.
Market-purchased goods: Craftsmanship, materials, quantity, packaging.
Reporting: Photos, videos, and video calls for client approval before shipment.
[Optional] Client On-site Mid-term or Pre-shipment Inspection
Applicable for high-value or customized equipment. Value: Participate in testing, confirm quality, resolve issues.
Consolidation & Warehousing
Our Action: Transport qualified goods to designated warehouse, provide short-term storage, and coordinate shipment.
Objective: Handle export logistics and ensure goods safely leave China.
Shipment Preparation & Second Payment
Our Action: Confirm shipping plan and issue second invoice.
Client Payment:
Domestic fees & inland transport: Transport, booking, handling, customs clearance within China.
International shipping: Sea/air freight from Chinese port to destination.
[If applicable] Remaining service commission: Balance of first commission unpaid.
Export Customs & Shipping
Our Action: Process export customs, arrange booking and container loading, organize shipment.
Document Delivery
Our Action: Provide full customs documents, including Bill of Lading, commercial invoice, packing list, certificate of origin, etc.
Objective: Assist with customs at destination and provide project summary.
Destination Customs & Cost Summary
Client Responsibility: Engage local customs broker, pay duties, VAT, and fees.
Our Action: Provide necessary support, submit a complete cost report at project closure.
Transparent and pre-defined, consisting of:
| Fee Type | Description | Payment Method |
|---|---|---|
| Product Cost | Paid to factory | Paid after order confirmation to us, we pay factory |
| Service Commission | Procurement agency fee | Percentage of product cost, paid in two installments |
| Domestic Fees & Freight | China inland logistics & port charges | Paid with second installment |
| International Freight | Sea/air freight from China to destination | Paid with second installment |
| Destination Fees | Import duties, VAT, customs broker fees | Paid by client or local agent |
This workflow and fee structure form the foundation for a long-term, stable, and trustworthy partnership. We are not only your procurement agent but also your reliable supply chain partner in China. Whether you opt for standard remote service or on-site inspections, we ensure every procurement is a successful investment.
For adjustments or inquiries, feel free to contact us—we provide personalized solutions tailored to your needs.
